Business Automation
Replace repetitive manual work with reliable, always-on workflows — intake, notifications, data entry, and approvals that run themselves.
Less admin time, fewer errors
Your external technology department
Systems that drive your business forward.
We build and automate the systems that streamline operations, connect your tools, and surface the information you need — so your business runs smoother and scales with confidence.
Fixed scope, fixed quoteWorking systems in week oneReply within 1 business day
Operations OverviewHours saved / mo
142
across the team
Workflows live
18
running now
Tasks automated
1,240
this month
Active workflows
4 running
- Lead intake & routing32 todayrunning
- Invoice & payment reminders0 overduerunning
- Weekly performance reportingMon 7:00scheduled
- Document triage96% autorunning
Last synced 2 minutes ago · one connected source of truth
Built for operations-heavy businesses
- Service businesses
- Contractors
- Medical practices
- Moving companies
- Law firms
- Manufacturers
Services
Everything your operations need, in one partner
We act as your external technology department — designing the systems that remove inefficiency and create visibility across your business.
System Integration
Connect the tools you already use so information flows automatically instead of living in spreadsheets and inboxes.
One connected source of truth
Custom Software
Internal tools, dashboards, and portals built around how your team actually works — not generic software you bend to fit.
Tools that fit your operation
AI & Data Systems
Practical AI applied where it pays off: document handling, triage, drafting, and decision support — grounded in your own data.
Faster decisions, clearer data
Technology Consulting
An external technology partner who understands operations — helping you prioritize, plan, and invest in the right systems.
A clear roadmap forward
Process
A systematic way of working
Build systems. Generate opportunities. Learn from reality. Scale what works. Every engagement follows the same disciplined path.
- 01
Discover
We learn how your business runs today — the bottlenecks, the tools, the manual work, and what success actually looks like.
Process map + priorities
- 02
Design
A clear plan: what to build, what to automate, what to connect, and what to leave alone. No mystery deliverables.
Written scope + fixed quote
- 03
Build
Iterative delivery with working systems early. You see real progress every week, not just slide decks and status updates.
Working system, fast
- 04
Optimize
Launch is the starting line. We measure real usage, refine what works, and scale the systems that drive results.
Measured, ongoing improvement
Why AVM
An external technology department for growing businesses
You get the capability of an in-house technology team — the systems thinking, the automation, the integrations — without the overhead of building one. We handle the technology so you can focus on the business.
Talk to us about your operationWe understand business, not just technology
We translate operational problems into working systems. Conversations focus on outcomes — saved time, clearer reporting, more capacity — not jargon.
Practical over hype
Every system has to earn its place. If a tool or automation won't save you time or money, we'll tell you plainly instead of selling it.
Connected, centralized operations
We remove the gaps your team fills with spreadsheets and copy-paste, so information flows automatically and nothing falls through the cracks.
Flexible, ongoing partnership
Engage us per project or as a continuous technology partner. Scale our support up when you need it — without hiring a full-time team.
Results
We measure success in business outcomes
Not lines of code or features shipped — saved time, clearer information, and operations that run without firefighting.
70%
Less time on repetitive admin work
3×
Faster reporting and visibility
1
Connected source of truth, not ten
From paper job sheets to automated scheduling
A growing service company was managing jobs across calls, texts, and spreadsheets — work slipped through and reporting was guesswork.
An integrated intake-to-dispatch system cut scheduling admin dramatically and gave the owner a live view of every job.
Admin time cut by ~70%
Connecting the tools that didn't talk to each other
Client data lived in four disconnected tools, so the team rekeyed information and chased updates across systems.
We integrated their stack so records sync automatically — one update flows everywhere, with no double entry.
Zero manual data re-entry
Turning raw activity into clear reporting
Leadership couldn't see performance without someone manually assembling reports at the end of every month.
Automated reporting now surfaces the right numbers on demand, so decisions are based on current data, not last month's.
Reporting in minutes, not days
Representative engagements illustrating the kind of outcomes we build toward.
Selected Work
Real projects. Real results.
A selection of systems, websites, and automations we've built for businesses across different industries.
01Featured project
Movalytix CRM
A purpose-built CRM that turns scattered, manual operations into a single structured system — with live performance metrics, pipeline revenue, and team rankings in one place.
Internal System
- Problem
- Messy business processes
- Solution
- Structured data points
02Landing Page
Arco Window Cleaning
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
03Landing Page
Wags To Riches
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
04Landing Page
Nationwide Pardon Services
- Problem
- Lack of leads
- Solution
- Conversion-focused SPA
05Automation
Google Ads Automation
- Problem
- Manual ad reporting
- Solution
- Automated insight reports
Estimate
What is manual work costing you?
Rough out the time and money a repetitive task eats every month. Move the sliders — the numbers update live. An estimate, not a quote.
6 hrs
2
$35
75%
Estimated recovery
Time / month
~39 hrs
That's about
~4.9 days
Value / month
~$1,364
Value / year
~$16,367
Based on 6h/wk × 2 people × 4.33 wks, 75% automatable at $35/hr.
faq
Questions, answered
The things people usually ask before reaching out. Anything else — just email us.
Two ways. Fixed-scope projects when the deliverable is clear — you get a written scope and a fixed quote before we start. Or an ongoing monthly arrangement when you need continuous support and improvements. No long lock-in contracts.
Growing businesses that want to operate more efficiently — service companies, contractors, medical practices, law firms, manufacturers, and more. If your team is drowning in repetitive tasks or running on spreadsheets and copy-paste, that's exactly where we help.
We don't send spam or run mass-email blasting, we don't sell you enterprise overhead you don't need, and we don't ship buzzword projects that never go live. If a tool isn't going to save you time or money, we'll say so.
It usually starts small: a short discovery to understand how your business runs today, then a tightly scoped first build so you see working software early instead of slide decks. From there we iterate based on real usage.
We're based in Toronto and work with businesses across Ontario and remotely. Most collaboration happens over email and calls, so location is rarely a blocker.
Contact
Book a consultation
Tell us what you're trying to improve — a manual process, a disconnected tool, or reporting you can't trust. We'll reply within one business day.
Prefer email?
hello@avm.solutions